We help the world run better
Our company culture is focused on helping our employees enable innovation by building breakthroughs together. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and future-focused work. We offer a highly collaborative, caring team environment with a strong focus on learning and development, recognition for your individual contributions, and a variety of benefit options for you to choose from. Apply now!
SAP is looking for an administrative superstar with a demonstrated track record of success supporting senior executives distributed throughout the world. The successful candidate is someone with superior attention to detail, great organizational skills, and a proven track record providing proactive calendar support, meeting tight deadlines, juggling multiple critical requests, and taking effective action without knowing the full picture.
A high level of integrity and discretion in handling customer, employee and confidential information is critical. We require a high level of professionalism in dealing with senior professionals inside and outside the company. A good sense of humor is important, as is the ability to be flexible, and the ability to change direction at a moment’s notice.
Role Description:
- Managing calendars and e-mails for the executive team on their behalf, including making calls to team members and customers.
- Arranging meetings for the executive team including coordination of team meetings, QBRs, WebEx/Zoom conferences, all-hands calls and larger events.
- Preparation of meeting materials and post-meeting actions including creating agendas, taking meeting minutes and securing venues for meetings. Meetings include regular weekly/bi-weekly meetings and larger events like team and/or customer meetings.
- Acting as the main point of contact between executives, employees, and customers
- Monitoring action items and managing reminders for multiple executives.
- Support the production of progress/highlight reports for projects/key workstreams.
- Managing internal and external correspondence, as required
- Coordination of complex travel arrangements, including preparing materials in advance of trip and conducting post-trip follow up, such as managing travel expenses, drafting thank you notes, and conducting other administrative support.
- Managing administrative workflows such as vacation requests, purchase orders, internal orders, distribution lists, organizational charts, etc.
- Maintaining internal shared drives (i.e. SharePoint, OneDrive, etc.)
- Supporting knowledge sharing within the organization
- Managing projects and monitoring budgets, as necessary
What you’ll do:
- Experience of successfully understanding and contributing to achieving key objectives in support of executives in a service orientated environment.
- Adept at solving problems and resolving issues on behalf of senior executives with limited guidance.
- Must be able to plan and identify unforeseen needs and see things through completion regardless of obstacles.
- Creative yet analytical with a logical mind and an eye for detail
- Extensive experience with global travel planning and coordination
- Experience with SAP internal tools like Corporate Portal, ISP, CSN, SAP Concur T&E
- Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, and SharePoint
- Ability to be effective as a virtual assistant. This is a virtual, geographically distributed organization
- Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Exceptional planning, time management, communication, and organizational skills
What you bring:
- 5 to 8 years of experience as an administrative assistant or comparable experience assisting at an executive level in a fast-paced environment.
Education:
- Bachelor’s degree or apprenticeship as an administrative assistant or commercial qualification with equivalent work experience
We build breakthroughs together
SAP innovations help more than 400,000 customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with 200 million users and more than 100,000 employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, we build breakthroughs, together.
We win with inclusion
SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better and more equitable world.
SAP is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to the values of Equal Employment Opportunity and provide accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team: Careers@sap.com.
For SAP employees: Only permanent roles are eligible for the SAP Employee Referral Program, according to the eligibility rules set in the SAP Referral Policy. Specific conditions may apply for roles in Vocational Training.
EOE AA M/F/Vet/Disability:
Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.
SAP believes the value of pay transparency contributes towards an honest and supportive culture and is a significant step toward demonstrating SAP’s commitment to pay equity. SAP provides the annualized compensation range inclusive of base salary and variable incentive target for the career level applicable to the posted role. The targeted combined range for this position is 53,200 - 116,500 CAD. The actual amount to be offered to the successful candidate will be within that range, dependent upon the key aspects of each case which may include education, skills, experience, scope of the role, location, etc. as determined through the selection process. Any SAP variable incentive includes a targeted dollar amount, and any actual payout amount is dependent on company and personal performance. Please reference this link for a summary of SAP benefits and eligibility requirements: SAPNorthAmericaBenefits.com
Requisition ID: 390380 | Work Area: Administration | Expected Travel: 0 - 10% | Career Status: Professional | Employment Type: Regular Full Time | Additional Locations: #LI-Hybrid